This document can be either formal or informal depending on the type of event and the relationship that the host has with the person they are inviting. Nevertheless, formal writing is, in fact, easier than you think. We hope you will join us for an evening of great food and good fun to celebrate both the season and a banner business year. Doe Corporation will host an open house at the new plant on Wednesday afternoon, July 14, from 1:00 till 7:00 p.m. We would be honored if you would attend. We anxiously await your response. Refreshments will be served after his speech. The party will take place at Doe's Hotel restaurant, from 12:00 noon till 2:00 p.m. All managers and their guests are invited. Mr. Doe has agreed to pick up the tab, so bring your appetites! Please respond by June 1. Eric Johnson will be collecting for a gift for him. You may mention other participants who will attend. This can be composed at any social occasion like Christmas, Easter and other good days. This will be a great opportunity to meet all the other managers who are accepting the assignments abroad, discuss our concerns, and have John lay most of the fears to rest. In terms crafting an invitation letter, you have to take into account the nature of such celebration. In order to make the opening, unforgettable and stirring, many important people are also invited to the opening i.e. The invitation letter should only mention the reason or the purpose of the business event. If you are planning a social event, such as a party, it is important that you send an invitation letter to your guests. There will be a Scandinavian smorgasbord. There will be lots of wassail and eggnog, and a few surprises as well. State the purpose of the visit and the necessary details regarding it. We hope to see you there. The invitation letter must inspire your audience to attend the event and must include all the details that the attendee needs to know. If you’re emailing the invitation, include a link to a map and provide parking instructions. Many people think that the invitation email for a company event can only be sent out once the event is … Clearly print RSVP guidelines and a response date. look forward with pleasure to your acceptance. An invitation email is just like any invitation letter except that it is delivered to the invitee via email.. More and more people today are turning to emails as their preferred mode of formal written communication. We hope you can work this into your busy schedule. Also, explain the purpose of the event: to honor someone, to celebrate an anniversary, to introduce a product or a service, etc. The format of this communication varies from the usual letters of invite for social functions. Y… Please bring a gag gift for him. Eric Johnson will be collecting for a gift for him. Consultants will be on hand to answer your questions. Example letters to accept a formal invitation to a social event. Normally keep these letters fairly short. An invitation letter is mostly written to invite someone for a particular event or any social gathering. All rights reserved. To help us plan, please let us know by April 1 whether you will be joining us. An invitation can either be formal or informal: 1. Express anticipation and ask for a response by a specific date. A business event invitation letter is a formal notification that you are planning an event. There will be a Scandinavian smorgasbord. We look forward to seeing you again. You may mention other participants who will attend. Set a friendly follow-up to remind them of the meeting. You are all invited to a party in the cafeteria, starting at 4 p.m. on Friday, September 2. We cordially invite you and a guest to attend a banquet in honor of our new vice president, John Doe, at the Springfield Inn reception hall on May 8, from 7:00 to 9:00 p.m. R.S.V.P. Refreshments will be served after his speech. We hope you will join us. Make it clear to the reader whether attendance is mandatory and who is invited. It is used to inform the target guests that their presence at the event is highly valued. Most event organizers use this template to create their invitations as this is most preferred in being used as invitations. Both these events, the Social invitation letter does the job of notifying or inviting the guests. Download FREE letter templates, forms, certificates, menus, cover letters, rental and lease agreements, and much more. 1. The event is described in greater detail. We invite you to meet Professor Johnson, the inventor of the Doe processor, who is visiting from our head office. We will provide an open bar and refreshments. Regardless, all social letters must include all the necessary information such as the purpose of the event, date, venue, guest speakers, etc. The letter stresses on how the other people partake in the occasion, will aide in making the occasion a success. With our recent record-breaking sales, we surely have something to celebrate this quarter. Invitation letters for events There are two kinds of invitation letters for events … The presentation takes place Monday evening, July 29, at 7:30 p.m., and all those considering overseas assignments are invited to attend. Your future guests need to get all the necessary information about the event from your invitation – so, it’s pivotal to be clear and brief. Mr. and Mrs. Doe are pleased to invite you and your partner to the annual company Christmas party on the evening of December 21 in the Hickory Lodge in Springfield. We are reserving a seat for you at the official opening of the new science building on Thursday evening, October 5, at 6:30 p.m. We are having a surprise party next Tuesday afternoon to honor Eric Johnson on forty years of employment at Doe Corporation. Accept an invitation to join an organization, Decline an invitation to join an organization, Decline an invitation to speak or perform, Extend an invitation to a personal social event, Extend an invitation to attend a trade show, seminar, or conference, Extend an invitation to join an organization, Extend an invitation to participate in or attend a fundraising event, Extend invitations to seasonal parties: Halloween, St. Patrick's Day, Valentine's Day, etc. Sample of Business Event Invitation Letter John Smith General Manager Label Flour Mills 22 Yew Street, London 416-223-8900 jsmith@gmail.com April 16th, 2013 Ben Hughes These letters carry great importance in both social and personal lives. We anxiously await your response. You are cordially invited to a reception on July 5, 2019, at 8:00 p.m. in the Director's Lounge in honor of John Doe on the occasion of his retirement from Doe Medical Center. Accept An Informal Invitation To The Social Event Writing Tips The letter should be opened with a note of thanks for the invitation and the sender’s confirmation that he is going to attend the event. These letters can be beneficial in inviting the guests for the social events. The letter should be sent before the event, gathering or celebration. An invitation letter must include the following points such as a brief about occasion, name and address of the venue where the event is taking place, name of the person to whom the event is concerned and the name of guest for whom the card is issued.These are the key points to be mentioned in an invitation letter. Kids dancing in the park. WriteExpress® and Rhymer® are registered trademarks of WriteExpress Corporation. All rights reserved. You may mention other participants who will attend. A great idea if you need to maximize registrations and raise awareness about a new business. Business Social Event Invitation – These types of business invitation letters are used for social events or large gatherings. Mention whether refreshments will be served. © 1996-2020 WriteExpress Corporation. He will be with us early next week. Please respond by June 1. Robin A. Bickerstaff Glover is an etiquette expert and freelance writer with years of experience covering etiquette and lifestyle topics. For business events, the tone must be professional. Formal invitation letter template for the event. For a letter of invitation, the invitation wording is not as brief as that in cards. Your meeting partner probably gets tons of invitations for business events. The glow of the sun sinking behind the Springfield Mountains. Invitation letter acceptance to a Social Event- Free download Learn how to write an information invitation letter to a social event. So there is scope for describing why the event is being hosted and the different things planned for the same, the inauguration, the opening speech, the meal, cultural programs (if any), etc. People often do not know how to write a formal invitation letter for an eventbecause the process could seem both tedious and difficult. Please fill out the enclosed R.S.V.P. Place essential information about your event (like date, location, and … 3. Using the capabilities of automation that GEVME Email Marketing provides and keeping some successful invitation letter samples in mind, you can take corporate event attendance to a delightful new level. Please bring a gag gift for him. Consider writing the letter on decorative or festive stationery. Extend the invitation, naming the event and including the date, time, and place. The sender should express his expectation about the success of the event The Doe Corporation cordially invites you and a partner to attend our customer appreciation dinner on Friday September 2, at 7:00 p.m., in the Springfield Hotel's Blue Room. Be sure to let Jane know if you can make it, so that we can order sufficient refreshments. Such an invitation is addressed to a target group of guests to discuss business issues and new opportunities. Robin Bickerstaff Glover. Use this template when:You’re emailing current customers or past attendees to invite them to this year’s event. R.S.V.P. A social invitation can be used for a child's birthday party or a business function and there are many more reasons that you can read about below. Social Event can either be a business social event or a personal social event. A business event invitation is written by an individual or entity organizing or hosting an event. Take a stroll and browse the works of local artisans. John Doe is presenting an informative and entertaining slideshow on his experiences opening a branch office overseas. About event invitation email. 2. Extend the invitation, naming the event and including the date, time, and place. © 1996-2020 WriteExpress Corporation. Company Event Invitation Templates by Canva With the hundreds of email exchanges your company is subjected to daily, digital communication may sometimes feel a little insincere and disconnected. We look forward to seeing you again. He is still not planning to retire anytime soon! We hope you can work this into your busy schedule. Please R.S.V.P. Let Jane know by Monday if you plan to attend. We will meet in the lounge for cocktails at 6:00 p.m., and then go in to dinner. R.S.V.P. A particular event would not be successful without a well-designed and well-written invitations. The reception will take place on Tuesday, June 4, from 4:00 to 6:00 p.m., in the executive lunchroom. Invitations play a crucial role in the conduct of events. A Business event invitation letter is a formal way to invite peers and clients to a business event organized by a company or organization. Social event letters can either be formal or informal depending on the recipient or nature of the event. Business Event Invitation Letters are written to invite clients, customers, and business partners when there is an event. Let Jane know by Monday if you plan to attend. Open house events that invite the public can easily be posted on the company’s official website or social media pages, while programs and fundraising galas may need physical invitation cards. Since this event is a happy occasion, the invitation should reflect that positive feeling. 1. The Doe Corporation cordially invites you and a partner to attend our customer appreciation dinner on Friday September 2, at 7:00 p.m., in the Springfield Hotel's Blue Room. To help us plan, please let us know by April 1 whether you will be joining us. by May 15, 2019. The representative must not forget to mention his name, designation, and the name of the company on whose behalf he is writing the letter. What is a Business Event Invitation Letter? Since this event is a happy occasion, the invitation should reflect that positive feeling. Consultants will be on hand to answer your questions. In general, keep event invitation emails short and to-the-point. Be sure to let Jane know if you can make it, so that we can order sufficient refreshments. We invite you to meet Professor Johnson, the inventor of the Doe processor, who is visiting from our head office. A business invitation letter is just a formal way of reaching out to a group of people to support or attend a business function. Subject line options: Email copy: If past parties are any indication of what we can expect, you won't want to miss this one. Of course there is certain etiquette involved that must be followed in replying to … Using a corporate event invitation email sample without a CTA is a fool’s errand. It's the Summer Sunset Concert Series in Springfield's newly opened town center. He is still not planning to retire anytime soon! Invitation Letter … Letter Of Invitation – Business Template The letter is a way … Mr. John Doe gratefully accepts your kind invitation to dinner at the Springfield Hotel Dining room on Wednesday, September nineteenth at six-thirty p.m. Mr. and Mrs. John Doe are pleased to accept your kind invitation The sound of live music. We are pleased to invite you to a cocktail party and private showing of the new Doe cosmetic line next Tuesday, March 1, at 7:00 p.m. at the Center Court of Jane's Place. The invitation letter must contain a bit of formality along with friendly wordings which gives a feeling of professionalism while inviting your audience. He will be with us early next week. card and give it to Jane, the front desk receptionist, by May 3, so that we can make adequate dining arrangements. Bring a blanket and treat yourself to dinner and dessert from one of several food vendors. As a general rule, write the invitation letters so that they can arrive at least two weeks before the event. Social Event Letter is composed, when you are going to arrange some social event. Extend the invitation, naming the event and including the date, time, and place. You may mention other participants who will attend. Be brief and to the point. The reception will take place on Tuesday, June 4, from 4:00 to 6:00 p.m., in the executive lunchroom. Whether you are inviting a business to attend your event, or you are inviting office staff to a company party, the template is relatively universal. Written by. So when you're planning a special company-wide event, why not add fun personal touches to your invitation rather than sending lackluster blocks of text? Also, explain the purpose of the event: to honor someone, to celebrate an anniversary, to introduce a product or a service, etc. Tour a model home. We will appreciate your response by December 20. by calling 555-5555 by May 30. Be it a business meeting, charity drive, or other social-related event, it can help you respond with aplomb and pizzazz. You are cordially invited to a reception on July 5, 2019, at 8:00 p.m. in the Director's Lounge in honor of John Doe on the occasion of his retirement from Doe Medical Center. Both social and personal lives ’ s also called invitation letter express anticipation ask. Party invitation etiquette Quick Tips on how to write a formal invitation a... A letter of invitation, naming the event just remember to keep it short, and... 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